Functional Resume Sample: Academic Librarian

Here's a functional resume sample for an Academic Librarian with special interest in the Arts and Humanities. It was written in the 1990s, when functional resume formats were more common than they are today. At the time, it made sense to use this format because it addressed the big issue of a woman going back into the workforce after being a full-time mom for 18 years.

Today, the functional resume format is not liked by most employers, so I would not suggest you use one. In fact, I converted this functional resume to a chronological resume (see Chronological Resume Sample: Academic Librarian) to show what it would look like in that format.

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About This Functional Resume Sample for an Academic Librarian

I kept this functional resume in our collection because it has a few points you might like to see:

  • Highly relevant college degree. Sophia (not her real name) has her MLS degree (Masters in Library Science) which she wanted to highlight. So she placed her Education section near the top of page one.
  • Age discrimination. Sophia wanted to avoid disclosing her age so she did not list dates next to her degrees. This is okay because dates under Education are optional.
  • Unemployed. At the time the resume was written, Sophia was unemployed. She had been a full-time parent for the last 18 years.
  • Unpaid work. Sophia listed lots of relevant unpaid work she had been doing during the 18 years she was an unemployed parent. Because this unpaid work history is near the end of her functional resume, it is downplayed.

From the Collection of Resume Examples

This sample resume and all the others in our resume collection were written using a professional resume template from my Ready-Made Resume Builder.

Sample Resume Librarian Academic p1Sample Resume Librarian Academic p2

This resume was written or reviewed by a member of Susan Ireland's Resume Team. To learn how to write a resume on your own, read 10 Steps: How to Write a Resume.

Here's the Plain Text version, which is sometimes used for posting online. It is formatted according to How to Upload and Email Your Resume.

Sophia M. Ricardo
111 Forest Avenue
Oakland, CA 12345

JOB OBJECTIVE: Librarian in an academic setting, with special interest in the arts and humanities


More than 6 years as a librarian, with 15 years' experience as an active participant in school-related events and support organizations.

Highly organized and independent; able to effectively coordinate tasks to accomplish projects with timeliness and creativity.

Fluent in Spanish and Italian. Conversational in French.


M.L.S., University of Indiana, Bloomington, IN

B.A., Dean's List, Art History, University of Indiana, Bloomington, IN

Computer studies: MS Word, Excel, FoxPro, Heald Business College, San Francisco, CA


Library Skills (Summit High School):

Responded to numerous reference questions on a daily basis, referring students to appropriate resources and offering training in research techniques.

Performed regular cataloguing of new acquisitions, maintaining accurate data and building a strong knowledge base of the library's materials.

Consolidated serial collection: Created spreadsheet to track subscriptions, selected additional magazines to enhance collection, and ensured timely and accurate payment for over 50 subscriptions.

Streamlined tracking for book sponsorships, resulting in significant improvements in processing.

Created displays for seasonal and special occasions, such as Poetry Month, Black History Month, and Back-to-School themes. Consulted with colleagues to design and implement meaningful and appealing displays.

Researched and compiled materials for language teacher's project on Japanese history, art, and culture.

Supervised volunteers in specific library duties, including shelving, processing, and special projects.

Committee Work / Special Projects:

As member of Professional Development Committee at Summit High School, reviewed internal grant applications and offered relevant educational, travel, and technology funds to applicants.

Oversaw and coordinated youth-oriented events at Bay Area Music Alliance's annual Music Festival for K-12, including performance evaluations and competition.

Supervised the planning and implementation of special events for the Peninsula Primary School, including an Auction Dinner for 250 people.


Assistant Librarian,1997-present
Summit High School, Belmont, CA

Parents' Association Representative, 1994-1997
Summit High School, Belmont, CA

Chairperson & President, 1989-1994
Bay Area Music Alliance, Belmont, CA

Hospitality & Event Volunteer, 1988-1994
Peninsula Primary School, Los Altos, CA

Previous experience: Library Assistant, Rembrandt College Library, Union City, CA; and Cartographer for prominent Landscape Architects, Venice, Italy.


American Library Association (ALA)
Special Libraries Association (SLA)
California Library Association (CLA)
California School Library Association
Bay Area Independent School Librarians


CSLA Northern Regional Weed and Feed workshop, San Francisco, CA, 2003
Collection Development
Building a School Library Collection Plan
Weed and Feed

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